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Engineering Services Request for Qualifications

Post Date:02/05/2018 4:32 PM

Town of Blowing Rock

 

Engineering Services Request for Qualifications

 

Addendum 1

 

The Town of Blowing Rock desires to engage a private engineering firm (PEF) to provide planning and design services for NC FLAP BLWRK 321(1): US Highway 321 Multi-Use Trail Construction for Middle Fork Greenway.  This addendum is issued to modify the previously issued RFQ document and/or given for informational purposes and is hereby made a part of the RFQ document.

 

RFQ Release Date:  February 5, 2018

 

Amendment One Date: February 9, 2018

 

RFQ Response Due Date:  February 23, 2018

 

The following amendments have been made to the original RFQ:

 

Section 5. EVALUTION:

 

The following Language has been added to Section 5.

 

Use of DBE / MBE / WBE Firms

The Town of Blowing Rock is committed to providing opportunity for DBE / MBE / WBE and small businesses to perform on its contracts. The Firm, subconsultant and subfirm shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of this contract.  The use of DBE / MBE / WBE firms will be part of the evaluation and selection criteria for this project. 

 

Fee Proposal

Pursuant to North Carolina General Statute 143-64.31, the Town of Blowing Rock utilizes a “qualifications-based” selection process without consideration of fee proposals in the initial stage for selecting landscape architects, architects, and engineers.

 

The following Language has been removed from Section 5.

 

STRIKE THE FOLLOWING:  Firms located more than 150 miles from the project site will not be considered qualified firms for the purpose of this project.

 

Section 6. SUBMITTAL DOCUMENT REQUIREMENTS:

 

The following Language has been added to Section 6.

 

Please provide information relating to your approach for using DBE / MBE / WBE subconsultants and contractors and what their role would be on this project.


Request for Qualifications for Planning and Design Services

NC FLAP BLWRK 321(1): US Highway 321 Multi-Use Trail Construction for Middle Fork Greenway
Town of Blowing Rock, North Carolina

 

1.0        PURPOSE

The Town of Blowing Rock is requesting Letters of Interest (LOI) from engineering firms to provide professional design services for NC FLAP BLWRK 321(1): US Highway 321 Multi-Use Trail Construction for Middle Fork Greenway.

Project / Facility Name: NC FLAP BLWRK 321(1)

Project Route: US Highway 321

State: North Carolina

County(ies): Watauga County

Type of Work: Planning and design for 1.2 mile 8-10-foot-wide (paved multi-use trail).

Parties to the Funding Agreement: FHWA-Eastern Federal Lands Highway Division (EFLHD), North Carolina Department of Transportation (NCDOT) and Town of Blowing Rock, NC.

 

 

2.0        PROJECT DESCRIPTION

The Town of Blowing Rock, North Carolina is seeking Statements of Qualifications (SOQ) from well-qualified engineering firms for a greenway design and construction project, including but not limited to an 8-to-10-foot wide multi-use trail, bridge and highway overlap, and related amenities for a 1.2-mile section of the Middle Fork Greenway. The project is funded through a Federal Lands Access Program and involves the Blue Ridge Parkway, the National Park Service and the North Carolina Department of Transportation. The trail project is part of a regional greenway project to connect the Towns of Blowing Rock and Boone via several trails and will be designed to meet future connectivity requirements.

 

Note: The Town of Blowing Rock reserves the right to terminate the professional services contract of selected consultants based on consultant non-performance (i.e. Schedule, responsiveness, quality of design, accuracy of documents, etc.) and on the consulting firm’s workload and availability of the staff. The Town reserves the right to remove any or all work described above in this RFQ and issue a new RFQ for any portion of the work.

 

3.0        SCOPE OF SERVICES AND REQUIREMENTS

The PEF shall provide complete route design, grant requirements and permitting services as required to design the project and assist with public bidding. It should be noted that a planning level study and public input initiatives were conducted in 2013, therefore a preliminary route has been identified. The PEF will also identify any land acquisition or easements required for the project and provide boundary surveys and easement maps sufficient for negotiation and recordation under federal right-of-way procedures.

 

Project activities shall include, but not be limited to the following: 

  • Final route analysis and surveying, particularly at the Blue Ridge Parkway bridge across US Highway 321.
  • Preliminary, 50% and final plans, in a format that meets NCDOT requirements IE plan and profile sections of all or part of the greenway.
  • Preparation of NCDOT and Federal Compliant Bid Documents and Specifications.
  • Public meetings for public input as well as plan presentation to the public and Town Board.
  • Any permits required.  Required permitting/approvals from agencies/municipalities including but not limited to: DEQ, Army Corps, FEMA, NCDOT, FHWA, BRP, NPS, and Watauga County
  • Coordination with utilities including any necessary relocation.
  • Consultants will work with representatives of both the Town of Blowing Rock, FHWA, and NCDOT throughout all phases.

 

The primary and/subconsultant(s) shall at the time of submittal be prequalified by NCDOT to perform the following services:

  • Multi-use trail design, survey and layout (work code 00316)
  • Surveying (work code 00199)
  • Wetlands and Stream Delineation (00280)
  • Wetlands, stream and buffer permitting (work code 00287)
  • Tier I – Basic Hydraulic and Hydrologic Design (work code 00433)
  • Tier II – Complete Hydraulic and Hydrologic Design (work code 00434)
  • Erosion and sediment control design (work code 00070)
  • Public involvement (work code 00171)
  • Wetland and stream delineation (work code 00280)
  • Categorical exclusions (work code 00032)
  • Utility Coordination (work code 00270)
  • Visualization (work code 00276)
  • Right-of-Way Negotiators (work code 00194)

 

 

Subconsultants are permitted. The selected firm will report directly to the Town of Blowing Rock Manager and Planning & Public Works Departments. The selected firm is to administer the contract and to ensure that all work is performed in accordance with the contract requirements.

 

The PEF will be responsible for providing team members with the appropriate skills and qualifications to ensure contract compliance. The PEF will be directly responsible for oversight of the project for the Town. The PEF shall indemnify and save harmless the Town for claims and liabilities resulting from negligence, errors or omissions of the PEF; including, but not limited to, the engineers, technicians, and subconsultants.

 

Any firm wishing to be considered must be properly registered with the Office of the Secretary of State and with the North Carolina Board of Registration for Professional Engineers. Any proposed corporate subsidiaries or subcontractors must also be properly registered with the appropriate NC Board of Registration for their role in the project. The Engineers performing the work and in responsible charge of the work must be registered Professional Engineers in the State of North Carolina and must have a good ethical and professional standing. It will be the responsibility of the selected private firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest. The firm must have the financial ability to undertake the work and assume the liability. The firm must have an adequate accounting system to identify costs chargeable to the project.

 

The selection of a PEF to provide the desired services on this specific project will be handled in accordance with the following process:

 

  • Submission of qualifications by private engineering firms.
  • The Town anticipates selection of a PEF based on the qualifications.
  • The Town reserves the option to create a short list of firms and conduct interviews.
  • The Town will select a PEF to provide design services, surveying, construction administration, and easement assistance (as needed).

 

4.0        SELECTION PROCESS / SCHEDULE

Pursuant to North Carolina General Statute 143-64.31, the Town of Blowing Rock utilizes a qualifications-based selection process without consideration of fee proposals in the initial stage for selecting a PEF. The selection process and schedule will be as follows:

 

  • Advertisement - An advertisement for the RFQ will be posted on the following website:  http://www.townofblowingrocknc.gov/
  • Also, a copy of the RFQ and any addendum may be obtained by sending a written or e- mail request to Ed Evans by fax at 828-295-5202 or via email to eevans@tobr.us.

 

  • All questions regarding this project should be directed to Ed Evans, Town Manager, in writing by via email to eevans@tobr.us. In order to maintain equal access to information, firm representatives are not to contact anyone other than the individual named above.

 

  • Inquiries/Questions and Deadline - All inquires/questions regarding this RFQ must be directed to Ed Evans by fax at 828-295-5202 or via email to eevans@tobr.us by mail or email and must be received by February 14, 2018 in order to be considered for a response. To ensure fair consideration and equal access to information for all Consultants questions and answers will be made available to all consultants. Verbal answers will not be authoritative.

 

  • Qualifications Submittal - Written submittals must be received by the Town no later than February 23, 2018 at 4pm.  Submittals received after this deadline will not be considered.

 

  • Submittal - Consultants interested in providing services as described in this RFQ shall submit three (3) original hard copies of the submittal in a sealed container labeled on the outside, “Middle Fork Greenway,” along with the firm name, and one electronic copy submitted via email to Ed Evans at eevans@tobr.us. Submittals are to be a maximum of 20 pages. Send or deliver submittals to:

 

Town of Blowing Rock
Attn: Ed Evans, Town Manager
RE: Middle Fork Greenway
1036 Main Street, PO Box 47
Blowing Rock, NC 28605

 

Notification - The selected firm will be notified by phone. Firms not selected will be notified via email.

 

Contract Agreements - Contract agreements with the selected firm will be negotiated and executed immediately after selection.

 

5.0        EVALUATION

Firms will be evaluated based upon certain considerations. The following considerations, with the weighted importance, will be utilized to select a preferred provider:

 

  • Firm's experience, knowledge, familiarity and past performance with the desired services
  • The experience of the firm's proposed staff to perform the type of work required
  • Firm’s understanding of the project specific issues and their responsibility in delivering services for the advertised project
  • Firm’s ability to meet DOT prequalification requirements
  • The firm’s experience in completing design for greenways requiring NCDOT and FHWA approval

 

North Carolina firms qualified to do the required work will be given priority consideration. A North Carolina firm is a firm that maintains an office in North Carolina staffed with an adequate number of employees with the appropriate expertise judged by the Town to be capable of performing a majority of the work required.

 

Firms located more than 150 miles from the project site will not be considered qualified firms for the purpose of this project.

 

6.0        SUBMITTAL DOCUMENT REQUIREMENTS

Submittals should be limited to an 8.5 x 11 sheet size and limited to 20 pages. A sheet printed on both sides will count as two pages. Prospective PEF firms shall submit three (3) copies of their LOIs. Each submittal should follow the format, page limit and order listed below.

 

Section I - Cover Letter

 

The cover letter should contain the following information:

 

  • Expression of firm’s interest in the work;
  • Statement of whether PEF and any subconsultants are on the NCDOT register and the desired services for which they are prequalified and which they anticipate performing for this project, including the date of the most recent qualifications submittal;
  • Statement regarding firms’ possible conflict(s) of interest for the work; and
  • Identification of the Project Manager and his or her contact information.

 

Section II - Evaluation Factors

 

Firm Information – Briefly provide PEF and subconsultant information including an organizational chart of the project team, listing key individuals involved and the role they will perform (principal-in-charge, project manager, etc.).

 

Similar Project Experience (Graphics & Narrative) – Submit a maximum of five (5) projects that demonstrate experience with projects of similar character and scope. Four of the five projects must be completed or at least 75% completed construction at the time of the submittal.  Include for each project:

  • Specific project name, location and client
  • Funding sources for project (i.e. public or private grants, NCDOT, federal, etc.)
  • Description of the work - current status, size, estimated or final project cost, services rendered, public involvement process and key design challenges and solutions.
  • List the key individuals, such as principal-in-charge, project manager and subconsultants, who were responsible for the work and the firm and office location they were located in at the time of the work.
  • Name, telephone number and email of individuals to contact for references.
  • Identify all public agencies that reviewed the project

 

Individual Qualifications/Experience - Provide a description of the qualifications and experience of the key individuals who will be actively involved in the work. Clearly identify each key individual’s experience with similar type projects.

 

Project Specific Issues - Submit a proposed project approach for the work to be accomplished and discussion of any potential opportunities and/or challenges identified with this specific project.

 

Project Management - Describe the firm’s method of cost control, its method of keeping project design and construction on schedule, and its approach to ensuring accurate coordination during all phases of project development and construction.

 

Professional Practice:

  • Has your firm ever been cited by any authority for unscrupulous practice?

  • Does your firm have any past or present suits with ay current or former customer? Explain as necessary.

  • Has your firm, including parent company, subsidiaries, affiliates, and subcontractors, ever been or are currently disbarred from receiving Federal Funds?

     

    References - Provide three (3) references from clients for which the firm has provided similar services.

 

 

7.0        GENERAL PROVISIONS

Submittal Ownership / Costs. Upon submission, all information becomes the property of the Town of Blowing Rock which has the right to use any or all ideas presented in any submission in response to this RFQ, whether or not the submittal results in a contract with the submitting Consultant. All costs for development of the written submittal and the oral presentation are entirely the obligation of the Consultant and shall not be remunerated in any manner by the Town of Blowing Rock.

 

Non-Warranty of Request for Qualifications – Due care and diligence has been used in preparing this RFQ. However, the Town shall not be responsible for any error or omission in this RFQ, nor for the failure on the part of the Consultants to ensure that they have all information necessary to affect their submittals.

 

Request for Clarification – The Town of Blowing Rock reserves the right to request clarification of information submitted and to request additional information of one or more Consultants, either orally or in writing.

 

Acceptance/Rejection of Submittals – The Town of Blowing Rock reserves the right to accept or reject any or all submittals in whole or in part, with or without cause, to waive technicalities, or to accept submittals or portions thereof which, in the Town’s judgment, best serve the interest of the Town.

 

The Town of Blowing Rock reserves the right to allow alterations, modifications, or revisions to individual elements of the Scope of Services any time during the period of contracts which result from this RFQ.

 

Collusion – The Consultant, by submitting a Qualifications Statement, declares that the submission is made without any previous understanding, agreement, or connections with any persons, Consultants, or corporations making a competing submission on the same project, and that it is in all respects, fair, and in good faith without any outside control, collusion, or fraud.

 

Consideration of Submittals – Proposals will be considered from firms/consultants normally engaged in providing and performing services as specified in this RFQ. The firm must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient service to the Town. The Town reserves the right to inspect the facilities and organization or to take any other action necessary to determine ability to perform in accordance with specifications, terms and conditions before recommending any award.

 

 

PROJECT CONTACT INFORMATION

Ed Evans, Town Manager, Town of Blowing Rock

1036 Main Street | PO Box 47 | Blowing Rock, NC  28605

Website:  www.townofblowingrocknc.gov  | Email:  eevans@tobr.us

Phone: (828) 295-5200 | Fax: (828) 295-5202

 

 

 

END OF REQUEST FOR QUALIFICATIONS


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